Record Date & Voting Entitlement Mechanics
The statutory cut-off date (record date) freezes shareholder entitlement, determining exactly who holds voting rights and the numerical weight of their ballots.
1. The 7-Day Cut-Off Rule
Rule 20(4)(vii) specifies that the company shall fix a cut-off date for determining the eligibility of members to vote by remote e-voting or at the meeting. This date cannot be earlier than seven (7) days before the general meeting.
2. Depository Registry Ingestion (Benpos)
As of the close of business on the cut-off date, the Registrar and Transfer Agent (RTA) exports the Beneficiary Position (Benpos) files from NSDL and CDSL, alongside physical folio registers. This dataset forms the immutable voter master.
3. One Share, One Vote Principle
Under Section 47 of the Companies Act, voting entitlement on equity shares is strictly proportionate to the paid-up share capital held on the cut-off date, unless differential voting rights shares are legally issued.
Statutory Attribution & Review Metadata
- Primary Statutory Source
- Companies (Management and Administration) Rules, 2014 (Rule 20(4)(vii))
- Statutory Version
- As amended up to 2026
- Last Content Review Date
- 2026-09-20
- Review Committee
- Corporate Governance & Statutory Architecture Review